Privacy Policy for job applicants Omniconvert

Version 1.0 from 1.02.2022

This privacy policy applies to the personal data processed by Omniconvert during its recruitment process. 

This document does not apply to any personal data processed by Omniconvert from its website or services/products. All the definitions from GDPR (EU Regulation 679/2016) will apply accordingly.

  1. Data Collection

Omniconvert is the data controller for the recruitment activity. Omniconvert is Omniconvert SRL, VAT ID: RO 31411197, J40/3841/2013 Address: Str. Vasile Stroescu nr 14, District 2, Postal code: 021374, Bucharest, Romania.

During the recruitment process, we collect and process information that is necessary for this process that is usually your contact information and all your personal data included in your CV, application form or cover letter. If you are invited to an interview, we will collect and evaluate the data you provide in that case. 

The legal basis for our processing of your personal data is your application for the conclusion of an employment contract with us (6(1)(b) GDPR) and, in case you want your data or CV to be included in our applicant pool, your consent (6(1)(a) GDPR). If there are any complaints to our recruitment process, the data will be used in order to comply with our legal obligations.

We recommend that your application does not contain sensitive personal data, such as personal data disclosing racial or ethnic origin, religion, trade union membership, sexual orientation, health data, etc. 

The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it may affect your application if you don’t.

If you qualify for a job, we might need to ask you for more information that is required by the national legislation in order to sign a work contract with you. 

2. Data Use

The data that we might collect as described above will be used only for the recruitment process to progress your application with a view to offering you an employment contract with us, or to fulfill legal requirements as the next step, if necessary. We may also use the 

On our website, you also have the option of explicitly agreeing that we may process your data beyond the current application procedure. With your consent, we will add your CV in our applicant pool and we may then notify you of new job advertisements or vacancies interesting to you. 

Final recruitment decisions are made by hiring managers and members of our recruitment team. We take account of all the information gathered during the application process and we may also check your credentials and job references, if we deem necessary. We might also ask you to take a personality test, in order to know how you will fit in our team. We do not use automated decision making software in the selection process.

If we will hire you, we might need to ask for additional personal data in order to comply with the applicable legal obligations

  1. Transferring Your Data

Sometimes, we may cooperate with other third party service providers, that are data processors, who help us in the recruitment process. We have all necessary contracts and agreements in place with these providers to ensure all the legal and privacy protection that is required. Thus, your data may be thus shared with a personality test provider, email marketing provider or hosting provider. All these providers are in the European Union or any other jurisdiction, which offers adequate level of personal data protection according to European Union standards (art 45 GDPR) or other appropriate safeguards, including Standard Contractual Clauses (art 46.2 GDPR).

In principle, we will not reveal any personal data about its users to third parties without the exceptions mentioned above.

Exceptionally, we may reveal personal data to competent authorities, upon their legal request according to the applicable laws or when this is necessary to protect the rights and interests of our clients and Omniconvert.

Also, if you use the other platforms (for example Linkedin, BestJobs, Glassdoor, Hipo, etc.) to submit your CV or applications, please take note of the fact that those platforms are data controllers and they might collect some of your personal data for other purposes, please check their respective privacy policies for more details. Omniconvert will process only for the purposes specified in art 2 above the personal data it has access to.

4. Storing Data

We will keep your data for only as long as deemed necessary for the purpose that was intended or and / or as legally required.

Thus we will only store and use your data for as long as it is necessary to decide on the establishment of an employment relationship with you. In principle your applicant data will be deleted 12 months after completion of the application process. 

As an exception, if you have agreed to the storage of your data in the applicant pool, your applicant data will be deleted when you withdraw your consent.

5. Your rights under GDPR

GDPR provides you with a number of legal rights and some of these rights are listed above in previous paragraphs and below are additional rights explained.

Right of access – You have the right at any time to ask us for a copy of the personal information that we hold about you, and to check that we are lawfully processing it.

Right of rectification – If personal information that we hold about you is not accurate or is out of date and requires amendment or correction you have a right to have the data rectified or completed.

Right of erasure – In certain circumstances, you have the right to request that personal information we hold about you is erased (e.g. if the information is no longer necessary for the purposes for which it was collected or processed).

Right to object to or restrict processing – In certain circumstances, you have the right to object to our processing of your personal information. For example, if we are processing your information on the basis of our legitimate interests, and there are no compelling legitimate grounds for our processing which override your rights and interests.

Right of data portability – In certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.

Right to withdraw consent – In the case where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. You can exercise this right by unsubscribing in each mail or contacting us by [email protected].

Exercising your rights

As explained above, you can exercise your right to withdraw consent, and any other rights under GDPR, by informing us by email at [email protected] Alternatively, you can write to us at the address set out above, or inform us if you prefer to speak to us by telephone or other means.

You also have the right to lodge a complaint with a competent supervisory authority or to complain in a competent court of law.

The privacy policy has been adopted on the date mentioned in the title of the document and will be modified each time is necessary without prior or future notice of the changes. The new version will enter into force when published on the website and it will be marked accordingly. The present document is available at